ABS Technical Bulletin #4

Master Directory Special Options #61 & 76

“Reason for Cost/Quantity Changes is Required”, and

“Reason for Grade/Alloy Changes is Required”

For users who want to document the reason an inventory cost or quantity change was made, Special Option #61 “Reason for Cost/Quantity Changes is Required” has been developed. To take advantage of this feature, you must perform the following steps:

1. Activate the Directory Editor program and set Special Option #61 to “YES.”
2. Activate the Code/Table Editor program, TEDIT — main menu option L. This editor now includes a function for creating a table of valid “reason” codes and descriptions. Enter the codes and descriptions that you want to use to indicate as reasons for changing cost and quantity information.

After the above steps have been completed, whenever any cost (actual, optimizing or standard) or quantity (available or book) change is made to an inventory item, a window of valid reasons will automatically be displayed. One of the reasons must be selected or the information will not be changed.

With this feature activated, a reason code and description will be included with each cost and quantity change in the Inventory Change/Corrections File.

Additionally, for users who want to document the reason a grade/alloy record was changed, Special Option #76 “Reason for Grade/Alloy Changes is Required” has been developed. To take advantage of this feature, you must perform the following steps:

1. Activate the Directory Editor program and set Special Option #76 to “YES.”
2. Activate the Code/Table Editor program, TEDIT — main menu option L. As with Special Option #61 outlined above, select “R-eason” to enter the codes and descriptions that you want to use to indicate as reasons for changing grade/alloy information.

After the above steps have been completed, whenever any change is made to a grade/alloy, a window of valid reasons will automatically be displayed. One of the reasons must be selected or the information will not be changed.

With this feature activated, a reason code and description will be included with each change in the Grade/Alloy Adjustments File.

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